Expert (STE) in Workforce Planning

As a federal enterprise, GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development.

For our operations in Libya/Tripoli, we are looking for a/an

Short Term Expert (STE) in Workforce Planning

Field of activity
Within the framework of EUNIDA, a grouping of EU Member State implementing agencies, GIZ International Services is managing the EU Libya Health Systems Strengthening Programme.

1) Background

The Libyan health care delivery system reflects past systemic imbalances and the impact of the civil war. Weakened health services are largely deficient in their capacity to attend to the needs of the population. The increased prevalence of mental disorders and physical disabilities –a consequence of the conflict– further exacerbate the situation.
The overall objective of the EU-LHSS programme is to improve efficiency, effectiveness and quality of health service delivery in Libya. The purpose of this action is to strengthen strategic planning, financing as well as management and quality of health service delivery through targeted reforms and pilot interventions.

2) The EU-LHSS programme is articulated around three result areas:

Result One Strategic Planning, Health Financing and Capacity Strengthened: National health strategy, related policies and action plans developed; health financing options identified; provider payment mechanisms reviewed; and capacity of the Ministry of Health and Health Professionals Associations strengthened at all levels.

Result Two Health Service Delivery and Quality of Health Care: Health Service Package successfully rolled out in pilot areas; options for public private partnerships identified; quality of outcomes framework and accreditation standards developed and selected quality improvements reported.

Result Three Workforce Planning, Development and Management: Recruitment and retention targets in place; pre-service and in-service training needs assessed and partially addressed through targeted training and partnerships with training institutions; curricula upgraded and standardised; licensing standards and management tools developed and rolled out in pilot areas.

3) Objectives and scope of work of the mission

3.1 General objective of the mission

The Short-Term Expertise (STE) described in these Terms of Reference is complementary to the tasks of the long-term experts and responds to a request articulated by the Working Group (WG) on Human Resources for Health and the Human Resources Directorate the Ministry of Health.

The expertise mobilised will support the Chair of the Working Group (WG) on Human Resources for Health and the Director of the Human Resources Directorate the Ministry of Health to:

• Prepare a draft workforce analysis, which reviews the skill mix, current staffing policies, qualifica-tions and geographic distribution of the health workforce based on the sources of information currently available; and
• Develop a draft workforce plan with short-term and long-term objectives for recruitment, deploy-ment and production of human resources as well as a projection of needs to guide the identifica-tion of student intake targets for the academic year 2014 onwards.
• If remuneration data is available - to undertake a comparative analysis and to make outline pro-posals for potential remuneration packages for each broad category of staff

3.2 Scope of work of the mission

i) To carry out interviews with all relevant staff within the Ministry of Health that hold information centrally that is pertinent to the workforce analysis

ii) To ascertain the extent of workforce information held by Departments throughout the Ministry and where appropriate outside the Ministry on health staffing levels

iii) To review the scope for linking this information into a central HR database

iv) To test the accuracy of this information at a hospital level and district level in Tripoli and surroundings

v) To prepare a draft report by the end of week 3 showing a breakdown of the staff under the following categories: age, sex, job title, specialism, grade, place of work, geographical location and the level of the qualification. If remuneration data is available to link this information to the broad staff categories

vi) Prior to the workshop to test alternative scenario’s for the proposed Human Resource Information System (HRIS) and provide illustrations of the sort of information that might be available to Direc-tors and Heads that will aid their decision-making. Where possible, to demonstrate these aspects using actual manpower information obtained.

vii) To help organise and present at a Workshop to outline a workforce analysis, a workforce plan and a projection of needs to guide the identification of student intake targets for the academic year 2014 onwards

viii) To prepare draft Terms of Reference to mobilise short term expertise to design and develop a Human Resource Information System (HRIS) for the Ministry of Health

ix) To prepare a final report before the end of week 4 and the end of the mission that takes into ac-count comments from the Workshop

3.3 Expected results and deliverables

• Workforce analysis and workforce plan with short-term and long-term objectives for recruitment, deployment and production of human resources drafted including a timeframe for the roll out of implementation
• Projection of needs availed to guide the identification of student intake targets for the academic year 2014 onwards
• Consultative Workshop of Stakeholders organised
• Feedback solicited and integrated into the analysis and plan
• Terms of Reference prepared for development of a Human Resource Information System (HRIS), prepared
• Final Report submitted

4) Management of the mission

4.1 Work language

The work language is English. Some documents may however be in Arabic.

4.2 Responsibilities

The Short Term Expert will report directly to the Director of the Human Resource Department of the Ministry of Health and the Chair of the Human Resource Working Group. The expert will also ensure close consultation with the LTE for Human Resources.

The first day there will be a full briefing from the LTE, GIZ support team and introductions to key indi-viduals within the Ministry. The remainder of the first three weeks will be occupied by interviews and review of relevant documents.

The role of the LTE in support of this mission will be as follows:

• Provide background papers on the Human Resource position in Health in Libya in advance of the mission
• Arrange a comprehensive induction for the expert
• Prepare a short explanation of the purpose in mission in English and Arabic to be included in a letter of authorisation from the Human Resources Director of the Ministry of Health
• Facilitate a programme and a series of appointments and interviews

4.3 Timetable

The duration of the mission will be of 24 days and is expected to take place by 31 December 2013.

It is planned that the Short Term Expert (STE) in Human Resources Functions of the Ministry of Health will be mobilised concurrently with another Short Term Expert on HR Functions of the Ministry of Health so as to avoid duplication of interviews with key Heads of Department. There may be follow-up missions identified according to the results of the STE’s.

• Prior to the conclusion of the third week following the arrival of the expert in country, the Short Term Expert should be in a position to present and discuss a first draft of his/her report and submit it to the Director of the Human Resource Department of the Ministry of Health, the Chair of the Human Resource Working Group and the LTE for Human Resources
• At least three days prior to the end of the mission the expert shall deliver a final report, which should have incorporated feedback from the Director of the Human Resource Department of the Ministry of Health, the Chair of the Human Resource Working Group and the LTE for Human Re-sources
• At the beginning of the fourth week a workshop should be held either jointly or separately with one planned for HR Functions of the Ministry of Health

4.4 Location of the mission

The location of the mission is Tripoli, Libya.

5 The Expertise required

5.1 Number of experts and working days

STE Expert: Up to 24 working days

Experts are permitted to work 6 days a week with 1 day (unpaid) off.

5.2 Profile of the expert

Expert – Category 2

Experience

• A minimum of 10 years progressively responsible professional work experience across various human resource disciplines of which 3 years should be in middle-income countries
• Demonstrated success leading complex, evolving, large-scale HRH reform programmes, operations, tasks and teams, working with multiple sectors and stakeholders
• Experience of sector policy-led approaches to human resource development essential
• Capacity to participate in consultative activities and experience in dealing with senior Government and/or private sector officials
• Proven experience in integrating best practices in workforce management into national HRM systems
• Proven experience in undertaking workforce analyses and developing workforce plans in developing country contexts
• Knowledge and familiarity with HRIS systems in both developed and developing countries
• Has received training in gender and development.

Qualifications

• Advanced degree in either Human Resources Management (HRM), Health Care Management (HCM), Business Administration (MBA), Public Health (MPH) or related discipline;
• Recognised expertise and technical achievement in HRM and leadership development;
• Knowledge of best practices in HRM
• Knowledge of the Libyan health care landscape at national and local level desirable
• Regional experience in the Middle East and North Africa desirable
• Fluent in English and knowledge of Arabic an asset.

6) Reports

6.1 Format and contents

The report should specifically address subheadings i) – ix) outlined under section 3.2 and the General Objectives as outlined under section 3.1.

The report shall also summarise the main activities implemented, potential constraints encountered, the measures taken or to be taken (by the expert, the programme or the Ministry of Health) to ensure the achievement of the objectives and the expected results. Further, the report shall deliver an analy-sis of potential gaps with regards to the expected results as well as recommendations for the imple-mentation of the EU-LHSS programme.

6.2 Delivery and approval of reports

The first and final draft reports will be delivered electronically. All documents delivered by the expert shall receive prior approval by the Director of the Human Resource Department of the Ministry of Health, the Chair of the Human Resource Working Group and the LTE for Human Resources working in close consultation with members of the Working Group on Human Resources for Health. The Final Report will be delivered electronically to the LTE for onward transmission to the members of the Hu-man Resource Working Group.

How to apply:

If you are interested, please do not hesitate to apply until 20th September 2013 via email (CV and letter of motivation).
Email: matthieu.david@giz.de ;
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH