Finance Officer

The International Centre for Migration Policy Development (ICMPD), an international organisation with its headquarters in Vienna, Austria, is looking for qualified candidates to fill the above-mentioned position.

ICMPD, IOM and ILO constitute the consortium that will implement the project Support to Free Movement of Persons and Migration in West Africa. The project aims to maximise the development potential of free movement of persons and migration in West Africa by supporting the effective implementation of the ECOWAS Free Movement of Persons’ protocols and the ECOWAS Common Approach on Migration. The Project Support Unit (PSU), which will implement the Project, will be based in Abuja. ICMPD leads the Demand Driven Facility (DDF) component of the project, which will offer technical assistance to the national institutions of the ECOWAS Member States and Mauritania, in the areas of border management, labour migration management and counter trafficking. The Finance Officer will form part of the PSU and support the financial management and reporting of the DDF, as well as ICMPD’s other activities in the project, under the technical supervision of the ICMPD Operations Manager in Brussels, and the overall supervision of the DDF Coordinator in Abuja. The Finance Officer will ensure that ICMPD’s activities in the project comply with ICMPD and EU financial management and reporting rules. The Finance Officer may need to travel in the ECOWAS region and Mauritania.

Tasks and Responsibilities

 Ensure compliance with ICMPD and EU rules and regulations for financial management.
 Ensure procurement rules followed as per donor and ICMPD requirements
 Reconcile the local bank account, and monitor receivables and payables.
 Monitor budget execution, propose reallocation of funds when necessary, and propose budget revision for submission to donors.
 Support the maintenance of financial project files and records, and archiving of finance related project documentation.
 Support the maintenance of project accounts and financial project reporting of the ICMPD’s activities.
 Handle local cash, bank account and bank expenditures, make payments following standard workflow procedures and submit financial documents to the ICMPD Brussels Office (cash advance requests, procurement requests, travel requests, travel claims, expenditure reports, invoices etc.) through the Finance system (SAP).
 Maintain project accounts and prepares financial reports on ICMPD’s activities.
 Manage the hard copies of project documentation, such as travel documentation.
 Verify supporting documentation attached to claims, invoices and requests for payment submitted by project partners, staff, consultants, suppliers and service providers, resolves queries with local suppliers.
 Prepare monthly field cash and bank reports and requests cash replenishment.
 Check the completeness of project financial documentation
 Perform any other related duties as assigned.

Qualification and Experience

 University degree, preferably in finance or related fields, or professional qualification in finance/accounting
 A minimum of three years of relevant professional experience.
 Proficient in spoken and written English and French. Knowledge of Spanish and Portuguese will be an advantage.
 Good interpersonal skills, with the ability to work independently, as well as in a team.
 Good computer skills, including the use of Microsoft Office Word, Outlook and Excel.
 Knowledge of Nigeria, ECOWAS and the region will be an asset.
 Work experience in an international organisation context will be a significant asset. Remuneration
ICMPD offers a competitive salary commensurate with the successful applicant’s experience and education.

How to apply:

Contact

Please address all your enquiries to vacancy@icmpd.org , indicating vacancy number and title of post in the subject line.

Application Procedure

Interested candidates are requested to submit their application through the ICMPD online recruitment system athttp://www.icmpd.org/Current-Vacancies.1665.0.html by midnight (CET) of the closing date specified above. For this purpose, you will first need to register with the ICMPD website. Once you have entered your data you will be able to quickly apply for further vacancies and ICMPD can contact you if opportunities matching your profile arise in the future.

Please note that in the course of the online application you are requested to upload your CV preferably in the EuropeAid format. The template is available for download at http://www.icmpd.org/Current-Vacancies.1665.0.html.

Should you experience technical difficulties with the online application system please send your application per e-mail to vacancy@icmpd.org , specifying the type of difficulties you encountered. Recruitment starts immediately upon publication of this vacancy announcement and posts may be filled already before the indicated application deadline. Therefore, we encourage you to submit your application early. Only short-listed applicants will be contacted. Interviews are expected to be held from 23 to 24 October 2013 in Abuja. Applicants are expected to be available during this time period for a personal interview.