MANAGER, LOCAL PROCUREMENT, OFFICE OF SUPPLY CHAIN MANAGEMENT

Position:  Manager, Local Procurement, Office of Supply Chain Management

Report to:  Director, Procurement

Purpose:  Assist the director of local procurement in the sourcing and procurement process of goods and services based on the University requirements, in a competitive and timely manner

Principal Accountabilities:

• Responsible for the purchase and acquisition of University goods and services
• Achieve cost savings and maintain quality performance
• Lead vendor selection and negotiation processes
• Plan, direct and coordinate the activities of team of buyers
• Participate in developing and implementing the University purchasing policies and procedures
• Assist in the budget process; initiate, draft, negotiate and administer the purchase orders and contracts related to the purchasing process
• Perform critical purchasing functions related to the implementation, development, management and administration of the automated SAP system related to the procurement process
• Analyze market and delivery systems to assess present and future material availability and sources
• Review local procurement requisitions and orders against the requisitioned budget to ensure availability of funds and oversee the types and sources of funds, object codes and their relationship to the required goods and services
• Maintain and keep approved and qualified vendors lists, records and files; update them by contacting vendors to get the latest information; and circulate them periodically for interested persons and departments
• Invite, review, check and compare quotations on bid terms, delivery dates and prices with the suppliers; survey the various markets, studying trends; and remain advised on new developments and products.
• Assist in evaluating competitive offerings to determine the overall best offer for a product/service and the appropriate methods of procurement; conduct negotiation with potential suppliers to obtain agreement on pricing, delivery and other terms
• Prepare reports, investigate complaints and secure adjustments, ensure standard compliance with legal requirements and make recommendations as to commodities which can be economically purchased on a contract basis
• Review, analyze and recommend solutions to purchasing problems and transactions
• Assist in the process of resolving problems (both internal and external) in a fair and ethical manner while protecting the long term interests of the University; resolve quality and payment problems with vendors
• Review product specifications, performance and payment terms, and/or acceptance criteria
• Participate in the preparation of specifications for equipment, products or substitute materials
• Review and evaluate specifications for issuing and awarding bids
• Maintain records of goods ordered and received; route, follow-up and expedite orders; ensure that materials are delivered to user departments
• Develop effective relationship with suppliers and other internal departments, respond effectively to inquiries and engender trust from the University community
• Execute the assignments and directives of the supply chain director in a timely and satisfactory manner; professionally resolve problems (both internal and external) in a fair and ethical manner while protecting the long term interests of the University

Requirements:

Minimum education requirement:  Bachelor's degree

Experience: 

• Minimum of eight to ten years of relevant experience in a procurement organization, with at least five years in management, versed in commodity buying (back office supplies and services) 
• Previous experience in both local and international purchases, familiarity with importation procedures and Inco terms is an asset
• Experience in multinational companies and corporations is an asset

Skills:  

• Must have a demonstrated passion for excellent customer service and commitment to exceptional quality, as well as very high energy level
• Must have ERP experience, ideally in SAP
• Experience in negotiations with and oversight of vendor-relationships required
• Excellent oral and written English and Arabic
• Highly diplomatic with high interpersonal and communication skills
• High organizational skills and problem solving skills 
• The ability to work closely and effectively with a diverse group of University administrators
• Must be experienced at presentations and capable of presenting ideas in a convincing manner 

Position is open until October 17, 2013

Placement is based on the candidate’s experience and skills

Only candidates who make it to the shortlist will be contacted. If interested, please send an updated and detailed resume to hr1@aucegypt.edu, stating the position title in the subject line.