Project Officer

Support to Free Movement of Persons and Migration in West Africa

Grade: National position
Start date: January 2014
Duration: 50 months
Eligible nationalities: All, ECOWAS nationalities are particularly invited to apply
Vacancy Reference: 12P125V05

The International Centre for Migration Policy Development (ICMPD), an international organisation with its headquarters in Vienna, Austria, is looking for qualified candidates to fill the above-mentioned position.

ICMPD, IOM and ILO constitute the consortium that will implement the project Support to Free Movement of Persons and Migration in West Africa. The project aims to maximise the development potential of free movement of persons and migration in West Africa by supporting the effective implementation of the ECOWAS Free Movement of Persons’ protocols and the ECOWAS Common Approach on Migration. The Project Support Unit (PSU), which will implement the Project, will be based in Abuja.

The Programme Officer will form part of the PSU and work under the supervision of the Coordinator, to whom s/he will report. The Programme Officer will support the implementation of ICMPD’s activities in the project and may need to travel in the ECOWAS region and Mauritania.

Tasks and Responsibilities

Assist in setting up of team and PSU work procedures and cooperation with the ECOWAS Commission and other stakeholders. Assist in organisation of inception missions and kick-off meetings by being responsible for logistics and financial arrangements. Provide inputs to project resource planning, such as overview of logistics costs. Draft standard project correspondence, invitations, meeting agenda, Note Verbale. Throughout project implementation, communicate with stakeholders (participants, partners, experts, contractors and project staff) on routine matters related to project activities. Organise workshops, meetings, ICMPD missions, expert travel by being responsible for logistics: visa arrangements, flight bookings, locating/booking meeting facilities and accommodation (and related procurement process), calculate and request payment of DSA, distribute DSA to participants on site (including carry cash), backstop meeting arrangements on meeting site, receipt and reconcile travel claims). Prepare meeting folders, PowerPoint presentations, reports and other documents as needed. Assist the team in all tasks and acts on site at meetings, including note taking. Support reporting on meetings Assist in preparation of substantive project outputs (collects inputs for project publications/policy papers/thematic reports, edit/proof-read, organise translation). Provide inputs on project implementation to internal project reviews and assessments. Assist in preparation (collect inputs, compile, edit) of operational reports/final reports to partners and donors. Maintain project files and records and institutional project history, including project documentation electronically and on shared drive. Collect inputs, draft content (fact sheets, write-ups and updates on project events/activities) for public information and PR materials related to the project for the project and ICMPD websites, and disseminate to project partners by email, mail. Perform related duties as may be assigned

Qualification and Experience

Three years of experience in project administration and organisational management support in an international organisation context. A minimum of three years of relevant professional experience. Excellent oral and written English and French communication skills. Knowledge of Spanish and Portuguese will be an advantage. Good interpersonal skills with the ability to work independently, as well as in a team. Good computer skills, including the use of Microsoft Office Word, Outlook and Excel. Knowledge of Nigeria, ECOWAS and the region will be an asset.

Remuneration

ICMPD offers a competitive salary commensurate with the successful applicant’s experience and education.

Contact

Please address all your enquiries to vacancy@icmpd.org , indicating vacancy number and title of post in the subject line.

How to apply:

Interested candidates are requested to submit their application through the ICMPD online recruitment system athttp://www.icmpd.org/Current-Vacancies.1665.0.html by midnight (CET) of the closing date specified above. For this purpose, you will first need to register with the ICMPD website. Once you have entered your data you will be able to quickly apply for further vacancies and ICMPD can contact you if opportunities matching your profile arise in the future.

Please note that in the course of the online application you are requested to upload your CV preferably in the EuropeAid format. The template is available for download at http://www.icmpd.org/Current-Vacancies.1665.0.html. Should you experience technical difficulties with the online application system please send your application per e-mail to vacancy@icmpd.org , specifying the type of difficulties you encountered.

Recruitment starts immediately upon publication of this vacancy announcement and posts may be filled already before the indicated application deadline. Therefore, we encourage you to submit your application early. Only short-listed applicants will be contacted. Interviews are expected to be held from 23 to 24 October 2013 in Abuja. Applicants are expected to be available during this time period for a personal interview.